Time is our number one asset. Most people I sit and talk with will agree to that. It’s the one thing you can’t get back once you’ve used it. No matter how wealthy you are, you can’t buy back yesterday.
The number one problem when I talk with business owners, leaders, managers and teams is: TIME MANAGEMENT.
How does that make sense? If time is our number one asset, then why aren’t we doing something to manage that better? Stop with the BS excuses of ‘Not enough hours in the day.’, or whatever your go to is. There are plenty of hours in the day. The fact is that you’re most likely wasting hours on low priority, low yield stuff that someone else could easily being doing for you, and you’re doing it based on your ego of thinking someone else won’t do it well enough. I mean really are you that good or that full of yourself?
Here’s a little four step process I was taught some time ago that really helps you manage your tasks, and therefore your time, with ease.
TIME MANAGEMENT – FOUR STEPS TO MORE SUCCESS
Step One: Discover
What is your priority for the day? What is it that you need to achieve more than anything else? Does it tie into your weekly priority on your priority for the entire year. The devil is in the detail. You have to know what you’re trying to achieve so you can elect tasks that link in and become the highest priority tasks.
Step Two: Determine
Determine the annual goal, then the quarterly goal and bring it down to monthly and then weekly goals. Know what you’re chasing. If there’s no goal, no clarity in your workplace or business then I have to ask why the hell you’re getting up to go to work everyday? Go do something fun or at least something with less stress. Flip burgers, spray tan bikini models or the Brisbane Broncos (whichever floats your boat). Do something, anything that makes your day worthwhile. Life is far too short to waste just working aimlessly. Have a goal.
Step Three: Delegate
Once you have prioritised your goals and your daily tasks it’s time to delegate the low ROI tasks to someone junior. They may not do it as well as you do but they have to learn just like you had too and they’re hourly rate is a whole lot less.
Once you train someone into those activities they will become more and more proficient and in the end will step further up within the workplace to ensure you gain more effective hours in your day to do the high priority stuff.
Step Four: Delete
Any task that is non-goal centric and is considered to not even fit into the delegate category should be deleted. Why are you doing it? What purpose does it serve? If you can’t answer those questions then this task is wiped out of your day. If you can answer it then it has to fit into delegate or discover. Be honest with this task, brutal even.
Follow these simple steps and you will clear so much time in your daily diary that you will more motivated and more successful just because you’re achieving more. Use your team, grow your team or lose your team. It’s that simple.
Once you lose people then you have to retrain someone and it all starts from the bottom. You once again have someone you can’t delegate a majority of tasks to. If this is a pattern you have to recognise it or risk repeating it and still complain about how there aren’t enough hours in the day.
I trust that helped. If you want to discuss any of my stuff just drop me a line – firstname.lastname@example.org